FOR ASOCIATIA “BELGIAN ROMANIAN BUSINESS ASSOCIATION” (“BEROCC”) UPDATED ON 06.04.2023

1. Introduction

These Terms will be applied fully and affect your use of this Website. By using this Website, you agreed to accept all terms and conditions written here. You must not use this Website if you disagree with any of these Website’s Standard Terms and Conditions.

2. Governing Law

BEROCC has established the following Terms and Conditions for visiting this website in accordance with its General EU for GDPR – Regulation no. 679/2016. If a person breaches these Terms and Conditions, BEROCC reserves the right to use the law to protect its infrastructure and information. 

3. Acceptable Usage of the BEROCC’s website

BEROCC uses this website to inform and communicate with its viewers. All visitors always have access at this website. You can download information from this website, but only for non-commercial purposes. 

Every time our website is visited, our systems collect, automatically, data and information from the computer that accesses the website. Through this process the following data are collected:

(i) information regarding the browser and the version used;

(ii) the operating system of the computer from which the website is accessed;

(iii) the services provided through which the website is accessed;

(iv) the IP address of the user;

(v) Date and hour of the access;

(vi) the websites accessed by the user’s system through our website   

4. Intellectual Property Rights

Other than the content you own, under these Terms, BEROCC and/or its licensors own all the intellectual property rights and materials contained in this Website.

You are granted limited license only for purposes of (i) receive information about our organization, our members, the events we organize, the services we provide to our members and news from our members, (ii) membership conditions, and (iii) for other related or similar purposes.

5. Restrictions

You are specifically restricted from all the following:

• selling, sublicensing and/or otherwise commercializing any website material;
• using this website in any way that is or may be damaging to this website;
• using this website in any way that impacts user access to this website;
• using this website contrary to applicable laws and regulations, or in any way may cause harm to the website, or to any person or business entity;
• engaging in any data mining, data harvesting, data extracting or any other similar activity in relation to this website;
• using this website to engage in any advertising or marketing.

Certain areas of this website are restricted from being access by you and BEROCC may further restrict access by you to any areas of this website, at any time, in absolute discretion.

6. No warranties

This website is provided “as is,” with all faults, and BEROCC expresses no representations or warranties, of any kind related to this website or the materials contained on this website. Also, nothing contained on this website shall be interpreted as advising you.

7. Cookies

In case the website uses cookies, you will be notified at the moment you access the website, and your agreement will be requested.  

8. Limitation of liability

In no event shall BEROCC, nor any of its officers, directors, and employees shall be held liable for anything arising out of or in any way connected with your use of this.  BEROCC, including its officers, directors, and employees shall not be held liable for any indirect, consequential, or special liability arising out of or in any way related to your use of this website.

9. Indemnification

You hereby fully indemnify BEROCC from and against any and/or all liabilities, costs, demands, causes of action, damages, and expenses arising in any way related to your breach of any of the provisions of these Terms.

10. Severability

If any provision of these Terms is found to be invalid under any applicable law, such provisions shall be deleted without affecting the remaining provisions herein.

11. Variation of Terms

BEROCC is permitted to revise these Terms at any time as it sees fit, and by using this website you are expected to review these Terms regularly.

12. Assignment

BEROCC is allowed to assign, transfer, and subcontract its rights and/or obligations under these Terms without any notification.

13. Entire Agreement

These Terms constitute the entire agreement between BEROCC and you concerning your use of this website and supersede all prior agreements and understandings.

PRIVACY POLICY

updated on 5^th of April 2023

This website is used and organized by Asociatia “Belgian Romanian Business Association” (“BEROCC”). This Privacy Statement applies to BEROCC’s website and describes how we handle personal information and the choices available to you regarding the collection, use, access, and how to update and correct your personal information. Additional information on our personal information practices may be provided in notices provided before or at the time of data collection.

Our Association is registered in the Association and Foundations National Registry of Romania under registration number 150/19.10.2012, fiscal code 30908725, and has its headquarters located in Bucharest, Romania, 58 Dacia Boulevard, room no. 5, 2nd District.

Types of Data Collected

1. Personal Data

According to the General Data Protection Regulation (GDPR), „personal data” means any information related to an identified or identifiable natural person (“data subject”). An identifiable natural person is a person who can be identified, directly or indirectly, especially by reference to an identifier, such as a name, an identification number, positioning data, an online identifier, or to one or several specific elements, specific to their physical, physiological, genetic, mental, economic, cultural or social identity.

Your browsing on our website and the interaction with it involves the processing of two categories of personal data, namely:

a)         personal data that you disclose to the Controller voluntarily (eg. through the contact form, the recruitment form, the complaints form or by subscribing to the newsletter), these being collected individually;

b)         data that you provide unintentionally, by simply browsing our website.

While using this website, we offer you the possibility to learn about our organization’s principles, goals, and conditions to apply for membership, news from our members, services provided by our organization, events organized and conditions for participation, and also how to contact us. For these purposes, we may ask you to provide us with certain information that can be used to contact or identify you (“Personal Data”). Personal data may include, but is not limited to:

•  information regarding the browser and the version used;
• the operating system of the computer from which the website is accessed;
• the services provider through which the website is accessed;
• the IP address of the user;
• (v) Date and hour of the access;
• (vi) the websites accessed by the user’s system through our website   

BEROCC may use your Personal Data for statistical and monitoring purposes and to help us identify which services are most or least interesting to our visitors, as well as identifying website performance.

We may use third-party tools or software for conducting statistical analysis; however please note that only certain pieces of aggregated, non-personal information, such as the number of users who accessed our website, or pages most visited, etc are collected. Such information does not identify you individually. 

The Controller may collect, based on the voluntary provision of the data subject, the following personal data: name and surname (for identification), telephone number (for communication), e-mail address (for communication) and any other personal and special data that the user may make available to BEROCC through the forms available on the website.

 Through the contact form on the site, the Controller will process the following personal data: name and surname, telephone number, e-mail address, county, as well as any other information that you provide by filling in the “Message” box.

Last but not least, by subscribing to the user’s newsletter, BEROCC will be able to process a series of personal data such as: name and surname, e-mail address. The subscription to the newsletter is made only on the basis of obtaining the prior consent of the data subject for the processing of data for this purpose.

The user is properly informed about the processing of his personal data when he makes his data available to the Controller through the forms on the website, respectively in the context of subscribing to the newsletter, thus the latter fulfilling its legal obligation to inform data subjects about the processing of data.

The Controller also processes marketing and communication data, based on user consent, but also technical data and related to browsing actions through cookies and similar technologies. For more information about the cookies used on our website, you can access our cookie policy. The controller may inadvertently collect other personal data that belong to you, namely: IP address, browser version, time zone and location setting, operating system, devices used to access our sites etc. This information will not be used to identify individuals and will not be made public otherwise than under the terms of the Privacy Policy, supplemented by the Cookies Policy.

Regarding the site, the categories of data processed through it are limited to those listed above. In the event that you send us other data that is not necessary to solve and honor your requests, we reserve the right to remove them from our databases.

The controller processes your personal data for the following purposes and having the following legal grounds:

a)         processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (Article 6 paragraph (1) letter b) of Regulation (EU) no. 679/2016 of the European Parliament and of the Council of April 27, 2016;

b)         the data subject has given consent to the processing of his or her personal data (Article 6 paragraph (1) letter a) of Regulation (EU) no. 679/2016 of the European Parliament and of the Council of April 27, 2016, in case of transmission of marketing communications;

c)         Processing is necessary for the purposes of the legitimate interest pursued by the Controller (Article 6 paragraph (1) letter f) of Regulation (EU) no. 679/2016 of the European Parliament and of the Council of April 27, 2016.

Your personal data will be processed by the BEROCC for the following purposes:

1. solving the notifications and complaints submitted to the BEROCC;
2. registration at BEROCC;
3. participation and registration at berocc events;
4. participation in Berocc general meetings;
5. General Assembly of the Members of Berocc;
6. improving the services provided on our website platform;
7. transmission of marketing communications (newsletters regarding the Controller’s offers and products) based on free, specific, informed, unequivocal and explicit consent given by the user; 
8. the transmission of requested information, at the request of the competent authorities, in order to fulfill the legal obligations incumbent on the controllers; 
9. archiving information in order to demonstrate the processing of data exclusively for the above-mentioned purposes; 
10. protection of the controller’s rights.

2. Retention of Data

BEROCC will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The personal data processed are retained for a reasonable period of time in relation to the purpose of data processing so as not to exceed the period necessary for their processing, depending on the type of data thus processed.

The usual data processing for which there is no retention period imposed by law will be related to the general limitation period of 3 years as the maximum duration of storage in the databases belonging to the Controller.

Regarding the processing based on consent, the data will be retained until the moment of withdrawal of consent, but their duration of retention will not exceed the general limitation period indicated above.

3. Disclosure of Data

Under certain circumstances, BEROCC may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency). We may disclose your Personal Data in the good faith belief that such action is necessary to:

• To comply with a legal obligation
• To protect and defend the rights or property of BEROCC
• To prevent or investigate possible wrongdoing in connection with the application
• To protect the personal safety of users of the application or the public
• To protect against legal liability

4. Security of Data

BEROCC implemented and maintains physical, administrative, and technical safeguards designed to protect your personal information from unauthorized access, use, or disclosure. We also contractually require that our suppliers protect such information from unauthorized access, use, and disclosure. The Internet, however, cannot be guaranteed to be 100% secure. Communications over the internet (such as emails) aren’t secure unless they’ve been encrypted. Your communications may go through several countries before being delivered, as this is the nature of the internet.

We cannot accept responsibility for any unauthorized access or loss of personal information that is beyond our control.

5. Your Data Protection Rights

BEROCC aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data. Whenever you feel necessary, please contact us through the contact form to make the required changes.

If you wish to be informed what Personal Data, we hold about you and if you want it to be removed from our systems, please contact us.

GDPR recognizes to data subjects a series of important rights that you are allowed to exert:

• Right for information – art. 13 and 14 of the GDPR – it allows data subjects to know, even from the moment when the collection is made, the manner in which the data is going to be used, to whom it will be disclosed or transferred, what are the rights of data subjects with regard to the processed data etc.
• Right for access to data – art. 15 of the GDPR. It allows you to obtain, from BEROCC, a confirmation whether any personal data related to you is processed or not and, if so, to obtain the access to the respective data and other useful information.
• Right for data removal – art. 17 of the GDPR. It allows you to obtain from BEROCC the removal of the personal data related to you, without any undue delay. Still, there are exceptions from this rule, such as the case in which the data is processed to offer the public the right to information, for statistical or archiving purposes, for the fulfilment of a legal obligation, or for finding and defending a right before the court.
• Right for data modification – art. 16 of the GDPR. It allows to obtain from BEROCC, without any undue delay, the modification or completion of any unclear personal data related to you.
• Right for data restriction – art. 18 of the GDPR. 
• Right for data portability – art. 20 of the GDPR. You have the right to receive the personal data that concern you and which you have supplied to the controller in a structured format, used commonly and which can be read automatically, as well as the right to send this data to another controller, without any obstacles from BEROCC. 
• Right for opposition – art. 21 of the GDPR. You have the right to oppose at any given time the processing of your personal data. 
• Right for not being subjected to a decision based exclusively on automatic processing, including the creation of profiles – art. 22 of the GDPR, which can cause legal effects that concern the data subject or affect the data subject similarly in a significant measure.
• Right to submit claims to the competent supervisory authority (National Supervisory Authority for Personal Data Processing), http://www.dataprotection.ro/.
• Rights in relation to automated decision making and profiling – Solely automated individual decision-making, including profiling with legal or similarly significant effects is restricted except there is a ground for this type of processing that lift the restriction but we are not using your personal data for profiling and decision making.

6. Links to third-party websites

BEROCC’s website may provide links to other websites. However, we are not responsible for the following:

• Accuracy of the content of these sites
• Their mechanisms for information collection and usage

If you connect to any other site through BEROCC’s website, you need to read its Security and Privacy Policy to determine its practices related to information collection and usage.

7. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We will let you know on our website the “effective date” at the top of the Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

8. Disclaimer

BEROCC is not responsible for any technical, hardware, or software failures of any kind; lost or unavailable network connections; incomplete, garbled, or delayed transmissions. It assumes no liability for any direct, indirect, incidental, punitive, consequential, or psychological damages as a result of visiting or using its website or loss of services, income, or welfare resulting from any virus that may infect computer equipment used to access its sites. Under no circumstances will BEROCC be liable for any damages or injury that result from the use of the materials on this site and the user shall indemnify BEROCC from and against all liabilities resulting from the user’s failure to observe these terms of Policy. BEROCC does not warrant that information currently accessible is up-to-date.

9. Contact Us

If you have any questions about this Privacy Policy, please contact us by email: info@berocc.com